The information you provide
We may ask you to provide information to us or collect data from you on different occasions, including at a number of points on the Site, such as when you:
(i) e-mail enquiries, contributions or your views to us;
(ii) enter competitions;
(iii) register to receive or download information or documentation; or
(iv) purchase goods or services from us.
The information that you are asked to provide will vary depending on the reason for the collection. In some instances, for example, if you purchase goods or services from us, the provision of certain information will be mandatory.
Please note that if you choose to participate in any discussion forum on the Site you may disclose personal information about yourself to other participants. If you do so this is at your own risk.
Collection and Management of Information
This Site is hosted on behalf of The Jockey Club by Haymarket Network of Teddington Studios, Broom Road, Teddington, Middlesex TW11 9BE (“Haymarket”). As a result Haymarket may have access to and process the information that you provide to us on the Site.
How The Jockey Club uses the information
We will use your personal information:
(i) to respond to your enquiry;
(ii) to acknowledge any contribution that you may make;
(iii) to administer the relevant competition;
(iv) to send information to you;
(v) to fulfil any contract that we may enter into with you;
(vi) for research purposes;
(vii) to send marketing information to you in accordance with the provisions set out below; or
(viii) for other reasonable purposes for which you have provided such information.
If you become a customer of ours by purchasing goods or services from us we may send you further information that is related to your purchase, by post or e-mail, or contact you by telephone. If you do not wish to receive this information or be contacted please write to the Data Protection Officer at the address below.
We, our holding, subsidiary and sister companies and selected third parties (such as our commercial partners) would like to send you marketing information, by post, e-mail, or SMS. We will only do this if you have indicated that you are happy to receive such information when you submit your details to us.
If you submit your views to us via our contact form we will circulate them internally for training and management purposes. We may also publish your views on this Site, or in other media. If you do not want us to do this, please let us know when you submit your views.
We may aggregate the information you send to us with other data (so that you cannot be identified from that data) and use that aggregated data for administrative purposes and/or share it with other people.
We will share your information with our affiliates and third party service providers only if this is necessary or reasonably required for any of the purposes above. Such third party service providers are not entitled to use your information for their own purposes. We may also share your information with our commercial partners for marketing purposes (in accordance with the paragraph entitled “How The Jockey Club uses the information” above) if you have indicated that you are happy to receive such information. Some of these third parties may be located outside of the United Kingdom, including in countries where data protection laws might not exist or be of a lower standard than the EU. If you wish to opt out of this, please email firstname.lastname@example.org.
We are committed to protecting your privacy and we implement various security measures in relation to our processing and transfer of personal data. However, the nature of the Internet is such that the data may in some circumstances flow over networks without full security measures and could be accessible to unauthorised persons.
Cookies are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as allowing you to share content from this site on Facebook and other social networks.
Cookies also to provide anonymous information to the owners of the site about how people are using their site. Our cookies don’t store sensitive or personally identifiable information about you. Nor do they pass personally identifiable data to third parties.
This site uses two types of cookies:
1) Those that are needed to make this site work
Some cookies are essential so you can move around the website and use its features. Without these cookies, services you’ve asked for can’t be provided. These cookies don’t gather information about you that could be used for marketing or remembering where you’ve been on the internet.
2) Third party cookies
We use Google Analytics to understand how people use our website. Google Analytics will place cookies in the browser software of visitors to this website. These cookies are used to collect information about how visitors use our site. We use the information to compile reports and to help us improve the site. The cookies collect information in an anonymous form, including the number of visitors to the site, where visitors have come to the site from and the pages they visited.
We have included sharing buttons on our site so that you can easily share our content on social networks. Cookies are set by Facebook, Twitter, Youtube and Google+.
Most web browsers allow some control of most cookies through the browser settings. To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit www.allaboutcookies.org.
To opt out of being tracked by Google Analytics across all websites visit http://tools.google.com/dlpage/gaoptout.
Your right to access the information
You have the right to access the information that The Jockey Club holds about you in accordance with the Data Protection Act 1998. In order to do this, please make a written application to the Data Protection Officer, at the address provided below. The Jockey Club may require you to provide verification of your identity and to pay an administrative fee (which is currently £10) to provide a copy of the information that it holds. Please note that in certain circumstances The Jockey Club may withhold access to your information where it has the right to do so under current data protection legislation.
Updating your information
In the event that there is a change to your personal information, for example your contact details, please let us know of this by writing to the Data Protection Officer, at the address provided below so that we can keep your information up to date and accurate.